Policy of the 64th board of W.S.G. Isaac Newton



Cornerstones

I. Preparing for post-Corona
It can be assumed that for the first months of 2021 the association will be restricted in organising
activities due to the COVID-19 virus. The board will prepare for when the restrictions start to lift in
the following ways: while the Newton room is still (partly) closed, the board will work on upgrading
the Newton room. The focus will be on varnishing the desk and the coffee table. Next to that, the
plan is to add more board games to the Newton room so members can play these while they take a
break from studying. These games will either be bought or built by the board. While the room is
still closed the board will make sure online or small group activities such as a rally, scavenger hunt or
murder game will be organised. When the restrictions will start to lift, the focus will be on organising
activities where (large) groups can come together and socialise, such as (outside) drinks and activities
where involvement of members can be improved, such as committee interest activities.


II. Organising a big end of Corona Activity
The board will organise a big end of Corona activity as soon as the Corona regulations are liberalized
sufficiently. With the current knowledge about the progress of the vaccination, the aim for a big activity
is after the summer holidays. This activity is primarily for Newton members, but if regulations are
dropped further than is expected right now, the activity will be open for other students from the
university. The board will look into possibilities to organise this activity in cooperation with other
associations in the Horst.


III. Improving member involvement
As a result of Corona, the activity and involvement of members has decreased. For the active members,
it was hard to stay active due to the lack of activities that could be organised and attended. It was
also harder to get to know the first-year students. The goal is to improve and increase the involvement
of members by organizing extra committee interest activities, like an activity to show the members
what certain committees do. The board will also see if there is interest in Corona proof committees
such as a podcast committee or an E-sport committee. To increase the involvement of first-years and
non-active members, the plan is to increase the use of social media, such as Instagram and Facebook.
The goal is to post more and have more information in the post. The board also wants to improve the
involvement of international students, by increasing the number of activities of the IntegraCie .

Policy Issues

1. General affairs

 1.1. The board will maintain the available facilities of the study association and replace them when
necessary.
1.2. The board will continue the renovation of the Newton room. The main focus being on the desk
and the coffee table.
1.3. The board will arrange at least three sets of Newton merchandise.
1.4. The board will keep the Newton room open during lecture days, exam days and when possible
outside of these periods.
1.5. During Newton events, as many board members as possible, and at least two, will be present.
If the event is organised in collaboration with another association, the board will encourage the
other board to be present with at least two board members as well. This is excluding activities
from our sister association of the VU.
1.6. The board will evaluate and update the assortment in the Newton food store.

2. Internal affairs

2.1. The board will involve as many association members as possible.
  2.1.1. During the fourth and first quartile the board will arrange coffee dates with the first-year
  students, to give them some insight into what Newton has to offer them.
  2.1.2. In the first month of the first quartile, two activities will be organised in order to improve the
  involvement of the first-year students. These activities will be organised by the AXI 3 and
  the first-year-AXI.
  2.1.3. In the first quartile the IntegraCie will organise an activity to involve more first-years internationals.
  2.1.4. During the first quartile of the academic year, a lunch lecture will be organised for the
  pre-master students to give them insight into what Newton has to offer them. During this
  lecture, questions, suggestions and complaints can be assessed by the board.
  2.1.5. To involve ‘disputen’ and friend groups in the association, an activity will be arranged for
  them, which will be accessible for all Newton members.
2.2. The board will support the committees.
  2.2.1. The board will appoint one representative of the board to each committee.
  2.2.2. After the Symposium, the IC-tour, Eurotour and BeNeLux committees are set up, they
  have to hand in a founded function division to the board. Based on this division, a suitable
  decision will be made in collaboration with the board.
  2.2.3. The chairman, treasurer and if necessary, the commissioner of external affairs of a committee
  will be trained by the board. The treasurer will be trained by the commissioner committee
  finances, the other two will be trained by the board member with the corresponding function.
  2.2.4. The board will organise a general treasurer meeting every module, so that their budgets can
  be updated and evaluated. The commissioner of committee finances will regularly check the
  committee treasurers’ work.
  2.2.5. When a committee is finished, the board will check the budget of the committee and will pass
  on any remarks to the treasurer of the committee.                                                                                                                                                            2.2.6. For newly formed committees that organise one or more activities, the board will arrange a
  meeting with former committee members soon after the committee is set up. This meeting
  is meant for questions the new committee members might have for the previous committee
  members, as well as tips and tricks former committee members want to share with the new
  committee.
  2.2.7. To show their gratitude to a finished committee, the board will personally thank that committee
  when it has ended, by handing the members of the committee a handwritten thank-you card
  and giving a thank-you lunch. Continuous committees will be thanked sometime during the
  year.
  2.2.8. A committee interest market will be organised at least twice per year.
  2.2.9. The board will assist the first-year construction committee(s) in finding a suitable project, so
  that they will be motivated until the realisation of the final product.
  2.2.10. At least two board members will be present at at least one construction moment of each
  construction committee.
  2.2.11. Finished committees will be assessed by another board member than the assigned representative.
  Finished committees will be assessed after their term. Continuous committees will be assessed
  sometime during the year.
  2.2.12. The committees will be run through their scripts by the assigned board representative. This
  is done to prevent recurring mistakes being made.
    2.2.12.1. Scripts will be updated during and according to the assessment of the committees.
    2.2.12.2. The board will facilitate access to the relevant scripts for the committees, by putting
    them on the FTP.
  2.2.13. The board will organise at least one construction night where the different construction
  committees can work on their project. This night will be closed with some drinks.
  2.2.14. The board will promote the Compucie and organise one ’get to know the Compucie’ activity,
  to achieve a better continuity.
2.3. During the year, the board and the committees will organise at least six excursions and four
courses.
2.4. The board will make sure activities are recorded by means of pictures. The board will inform the
FotoCie about activities and their desired attendance at least a week in advance.
  2.4.1. The pictures will be selected and edited by the FotoCie. All the pictures will be placed on
  the website, and the best ones will be placed on the relevant social media.
2.5. The board will organise activities to improve on the contact between the association, the students
and the teaching staff, in cooperation with Optimus.
2.6. The board will update the website.
  2.6.1. The board will revisit some small design choices that have not been updated over the past
  time.
  2.6.2. The board will update the information on the site more frequently.
  2.6.3. The board will implement a tool on the website where the members can see if the Newton
  room is open or not.
2.7. The board will organise ME versus ME.

3. External affairs

3.1. The board will optimise the use of the CRM for both the board and the committees.
  3.1.1. The board will supervise the use of the CRM system by the IC-tour, Eurotour, CoLeXie and
  the Symposium committee.
3.2. The board will organise a lunch lecture every regular lecture week, with the exception of the exam
weeks.
3.3. The association booklet will be handed out to companies.
3.4. The contact with Principia will be maintained.
  3.4.1. The board will assist Principia in organising the shadowing days.
  3.4.2. The board will join the meetings of Principia.
  3.4.3. In collaboration with Principia, a case will be organised. The winning group will be awarded
  the Principia award.
3.5. The board will maintain good contact with the sister associations and promote knowledge transfer
by being present at the assembly of all the WEDT and the constitution drinks.
3.6. The board will maintain good contact with Mens by having regular contact, and will be attending
their constitution drink.
3.7. The board will expand the number of companies the association has a partnership with.
  3.7.1. The board will expand their relations on an international level. To achieve this the Commissioner
  of External affairs will visit an international business fair.
3.8. The advertorials in “De Appel” will be promoted at companies and there will be a clear guideline
for companies to ensure a substantive and interesting story.

4. Educational affairs

4.1. The board will closely monitor the quality of the education.
  4.1.1. The board will clearly express, especially to new students, that students should tell them their
  complaints concerning education. This will, among other times, be done during the Kick-In
  and coffee dates.
  4.1.2. During coffee dates and other informal encounters with students, the board will keep an open
  ear for the opinions about the study programme and document recurring complaints.
  4.1.3. The board will have one meeting per quartile with a consultative group from every bachelor
  year with the exception of minors and the bachelor assignment. The participants will be
  awarded with a small lunch if these meetings take place on campus.
    4.1.3.1. The board will aim to have at least one international student in every consultative group.
    4.1.3.2. The board will send the participants a summary of the meeting to let them know that
    their input is useful.
    4.1.3.3. The board will closely monitor the developments of online education and discuss issues
    with teachers when necessary.
4.2. The board will inform new members about the option to buy books with a discount via Studystore.
4.3. The board will inform students about the option to sell their used books back to the Studystore.
4.4. The board will send an educational email to all members every quartile. This mail will contain
relevant information about the education.
4.5. The communication of the quality insurance evaluations will be improved towards the students.                                                                       4.5.1. The summaries of the evaluations of the bachelor and master courses will be published in “De
Appel” and on the website, when this is placed an announcement will be placed in the news
section.
  4.5.2. The most important conclusions will be shared on social media.
4.6. The board will award the best teacher, elected by the students, with the education award.
4.7. Study nights will be organised prior to the exams. At these nights, student assistants for
first-years’ courses will be present.
4.8. The board will organise an evening every module for first-year students to finish their project.
First-year students will have the option to get dinner at the beginning of these evenings. The
night will be closed with some drinks.
4.9. The board will upload exams on the site within a week after they are handed in. The first three
people who hand in the exam will receive a reward.
4.10. The board will promote handing in summaries and give a reward to the people who hand one in.
The board will also organise the summary database.
4.11. The board will put effort into creating a voice within different levels of the university.
  4.11.1. The board will carry out the view that right of say and active participation is very important
  within the university. If there are FC or UC elections, the board will announce and
  promote this and stimulate to vote.
4.12. The board will promote students to fill in the course evaluation surveys.
  4.12.1. The board will make sure teachers will allocate time in their lectures for students to fill in
  the surveys.
4.13. The board will organise two lunches in collaboration with the faculty to provide students with
information about internships.
4.14. The board will improve the students’ knowledge about who to contact within the university for,
for example, psychological or module-related problems.
4.15. The board will promote students to send educational feedback to the Newton phone to which the
board will respond.

5. VU

5.1. The board will support ’s Gravesande17 where needed to help establish their new study association.
5.2. Two board members, the VU Commissioners, will have at least one meeting every month with
the board of ‘s Gravesande.
5.3. The board will work together with ‘s Gravesande to organise a Kick-In for both UT and VU
students.
5.4. With the help of the commissioner of committee finances and the treasurer, ‘s Gravesande will be
helped with setting up their budget and financial system.
5.5. The commissioner of external affairs will guide the commissioner of external affairs of ‘s Gravesande
to finding their own partners, generating their own income and to prevent both parties from
interfering with each other’s partners.

6. Corona

6.1. The board will quickly react to the changes of the Corona regulations.
6.2. The board will organise offline corona-proof activities.
  6.2.1. The board will support the organisation of a rally and possibly another activity organised by
  the Rallycie.                                                                                                                                                                                                                          6.2.2. The board will make an effort for offline social activities as soon as the Corona regulations
liberalize. The main goal is offline social drinks.
6.3. The board will organise more online activities.
  6.3.1. The board will look into the possibility of organising E-Sport activities with the help of the
  (E-)SportCie.
  6.3.2. The board will look into the possibility of setting up a Podcast committee that makes podcasts
  on a regular basis.
6.4. When the Newton room is not allowed to be open, the board will put in maximum effort to make
sure that the members can still get coffee and ask quick questions.
6.5. When a change of the Corona regulations occurs, the board will inform their members with the
consequences, as soon the regulations of the university have been made clear.
6.6. The board will organise an extra First Years Weekend for the first-years of 2020-2021.
6.7. For the larger Lustrum activities, new committees will be made to organise these activities. The
funds reserved for the Lustrum will be used by these committees.

7. Communication

7.1. The board will promote Newton via social media.
  7.1.1. The board will send a weekly message in the WhatsApp information group with upcoming
  activities for the week.
  7.1.2. The board will make sure the LinkedIn page will stay up-to-date.
  7.1.3. The board will share pictures of activities on social media.
  7.1.4. The board will adapt to the algorithms of the social media platforms to increase publicity.
  7.1.5. The board will use the Instagram and Facebook feed for more qualitative posts like promotion,
  activity photos and educational content, whereas the stories will be used for more informal
  content.
7.2. The board will promote the use of the Google activity calendar and keep it up to date.
7.3. The board will inform the members about the upcoming activities.
  7.3.1. The board will promote activities by means of Instagram, Snapchat and Facebook.
  7.3.2. The activities will be presented on the 4k-screen in the Newton room and on the screen above
  the elevators in the Horst.
  7.3.3. The upcoming activities will be printed at the bottom of the daily puzzles.
  7.3.4. Every month, with the exception of the summer holidays, an association email will be sent
  to all members. This email contains an overview of the upcoming activities and can also be
  used for announcements of committees and other important matters.
  7.3.5. The board will make sure committees promote their activities well in advance.
  7.3.6. For big activities, the board or organizing committee will do promotion at the start of lectures.
  This will be done especially at lectures of first-year students, since they are mostly unaware
  of the activities Newton can offer them.
  7.3.7. The board will make sure there are posters with upcoming activities on different places in
  the Horst.