Policy of the 63rd board of W.S.G. Isaac Newton



Cornerstones

I. Improving involvement of members

A couple of years ago the programme of Mechanical Engineering became fully English in order to attract more international students. However, currently the majority of the involved members of Newton are still Dutch students. The international students do not always feel at home yet and their involvement can be improved on. Furthermore, they are not always aware that Newton is for more than just study related matters. First years’ students should also be involved as much as possible, as involving new members is most effective during a student’s first year. In order to make Newton home to a more diverse group of Mechanical Engineering students, the board will focus on involving more international students and first years’ students by hosting activities within their interest fields and improving the promotion within these groups. 

II. Create a foundation for a future sister association at the VU 

This year, the VU of Amsterdam started a programme for Mechanical Engineering. Once every two weeks, the students of this programme come to Enschede to study for two days. Currently, these students are members of Newton and of Mens, a study-association for ‘Medische Natuurwetenschappen’ (Medical Science) in Amsterdam. However, they are not being actively involved in these associations. It would be better for VU students to eventually have their own independent association where they can socialize, get educational help and have a place to relax. Newton will encourage and assist in creating the beginnings of a sister association at the VU, by creating a more diverse scala of committees in consultation with Mens and the VU-students. Furthermore, possibilities will be explored for future expansion into a sister association. 

III. Renovating the Newton room 

The Newton room is one of the most valuable assets of Newton. However, through time and extensive use, aspects of the Newton room are in need of maintenance. Measures will be taken to make the Newton room more tidy and clean throughout its usage and make the room more welcoming. Storage space will be reorganised to decrease the clutter. Some pieces of furniture in the Newton room are broken and need to be fixed. Furthermore, parts of the electronics are amortized and can be replaced.

Policy Issues

1. General affairs

  1.1. The board will maintain the available facilities of the study association and replace them when necessary. 
  1.2. The board will renovate the Newton room. 
    1.2.1. The board will replace the computer monitors and the corresponding accessories. 
    1.2.2. The board will replace the committee cabinet and news ticker, repair the bookcase, poster board and OBI-boards and revarnish the coffee table. 
    1.2.3. The board will dress up three extra pillars with woodwork. 
    1.2.4. The board will clean the walls, paint them if necessary and make sure broken ceiling parts are fixed. 
    1.2.5. The board will reorganise the Newton counter and the (secretary) closet. 
    1.2.6. The board will create a coffee cabinet for sugar, tea and other necessities. 
    1.2.7. The board will provide photo frames for posters in the computer area. 
  1.3. The board will arrange at least two sets of Newton merchandise. 
  1.4. The board will expand the Newtonshop with more fruit throughout the week. 
  1.5. The board will keep the Newton room open during lecture days, exam days and when possible outside of these periods. 
  1.6. During Newton events, as many board members as possible, and at least one, will be present. If the event is organised in collaboration with another association, the board will encourage the other board to be present with at least one board member as well. This is excluding VU-activities. 
  1.7. The board will organize a Newton Christmas dinner and an ‘Old and Newton’-activity during new year’s evening. Furthermore, the board will support lustrum festivities, which includes a Gala and a Cantus. 

2. Internal affairs

  2.1. The board will involve as many association members as possible.
    2.1.1. During the first quartile the board will arrange coffee dates with the first year students, to give them some insight into what Newton has to offer them. In the third quartile the board will organise a quiz during lunch with the first year students.
    2.1.2. In the first month of the first quartile, two activities will be organised in order to improve the involvement of the first year students. These activities will be organised by the AXI and the first-year-AXI.
    2.1.3. During the first quartile of the academic year, a lunch lecture will be organised for the pre-master students to give them insight into what Newton has to offer them.
  2.2. The board will support the committees.
    2.2.1. The board will appoint one representative of the board to each committee.
    2.2.2. After the Symposium and IC-tour committees are set up, they have to hand in a well-founded function division to the board. Based on this division, a suitable division will be made in collaboration with the board.
    2.2.3. The chairman, treasurer and where necessary the commissioner of external affairs of a committee will be trained by the board. The treasurer will be trained by the commissioner committee finances, the other two will be trained by the board member with the corresponding function.
    2.2.4. The board will organise a general treasurer meeting every month, so that their budgets can be updated and evaluated. The commissioner of committee finances will regularly check the committee treasurers’ work.
    2.2.5. When a committee is finished, the board will check the budget of the committee and will pass on any remarks to the treasurer of the committee.
    2.2.6. For relevant newly formed committees the board will arrange a meeting with former committee members soon after the committee is set up to improve the knowledge transfer.
    2.2.7. To show their gratitude to their committees, the board will personally thank the committees when they are done, by handing the members of the committee a handwritten thank-you card and giving a thank-you lunch. Continuous committees will be thanked sometime during the year.
    2.2.8. A committee interest market will be organised twice per year.
    2.2.9. The board will assist the first year construction committee(s) in finding a suitable project, so that they will be motivated until the realisation of the final product. A board member will also be present at at least one construction moment of the first year construction committee(s).
    2.2.10. Finished committees will be assessed after their term. Continuous committees will be assessed sometime during the year. The board representative will be assessed by the committee and another board member.
    2.2.11. The committees will be run through their scripts by the assigned board representative. This is done to prevent recurring mistakes being made.
      2.2.11.1. Scripts will be updated and if necessary translated during and according to the assessment of the committees.
      2.2.11.2. The board will facilitate access to the relevant scripts for the committees, by putting them on the FTP.
    2.2.12. During the summer and winter master Kick-In, the board will provide the participants with a programme to introduce (pre-)masters to the association, in consultation with the AmbiCie.
    2.2.13. The board will prevent the loss of knowledge in continuous committees by encouraging the committees to have a knowledge transfer session with new members.
  2.3. During the year, the board and the committees will organise at least ten excursions and four courses.
  2.4. The board will make sure activities are recorded by means of pictures. The board will inform the photo committee about activities and their desired attendance at least a week in advance.
    2.4.1. The pictures will be selected and edited by the FotoCie. All the pictures will be placed on the website, and the best ones will be placed on the relevant social media.
  2.5. The board will initiate a ‘First Years Party’ committee for first years, which will organise a party in collaboration with other associations.
  2.6. The board will inform the staff of the UT about the FrAf-drink.
  2.7. The board will promote the involvement of international students.
    2.7.1. The board will initiate a IntegraCie committee that will organize activities focussed on integration and give insight into how international students view activism.

3. External affairs

  3.1. The board will optimise the use of the CRM8 system for both the board and the committees.
    3.1.1. The board will supervise the use of the CRM system by the IC-tour, Eurotour, CoLeXie, Lustrum and the Symposium committee.
  3.2. The board will organise a lunch lecture on Wednesdays in every regular lecture week.
  3.3. The association booklet will be handed out to companies and will be kept up-to-date.
  3.4. The contact with Principia will be maintained.
    3.4.1. The board will assist Principia in organising the shadowing days. These shadowing days will be promoted when a participating company has a lunch lecture.
    3.4.2. The board will join the meetings of Principia.
    3.4.3. In collaboration with Principia, the Principia Award will be organized.
  3.5. The board will maintain good contact with the sister associations by being present at the constitution drinks and promote knowledge transfer by being present at the WEDT assembly.
  3.6. The board will maintain good contact with Mens by having regular contact in person, and attending their constitution drink.
  3.7. The board will find new companies for the association to partner with.
  3.8. The board will actively use LinkedIn to share study related activities.
  3.9. The board will contact international companies, located outside of the Netherlands, in order to explore possibilities of cooperation with Newton.

4. Educational affairs

  4.1. The board will closely monitor the quality of the education.
    4.1.1. The board will clearly express, especially to new students, that students should tell them their complaints concerning education. This will, among other times, be done during the Kick-In and coffee dates.
    4.1.2. During coffee dates and other informal encounters with students, the board will keep an open ear for the opinions about the study programme, and document recurring complaints.
    4.1.3. The board will have one meeting per quartile with a consultative group from every bachelor year with the exception of minors.
      4.1.3.1. The board will aim to have at least one international student in every consultative group.
  4.2. The board will inform new members about the option to buy books with a discount via study store.
  4.3. The board will inform students about the option to sell their used books back to the study store.
  4.4. The board will send an educational email to all members every quartile. This mail will contain relevant information about the education.
  4.5. The summaries of the evaluations of the bachelor and master courses will be published in “De Appel”.
  4.6. The board will award the best teacher, elected by the students, with the education award.
  4.7. Study nights will be organised prior to the exams. At these nights, student assistants for first years’ courses will be present.
  4.8. The board will organise an evening every module for first year students to finish their project. First year students will have the option to get dinner at the beginning of these evenings.
  4.9. The board will upload exams on the site within a week after they are handed in. The first three people who hand in the exam will receive a reward.
  4.10. The board will promote handing in summaries and give a reward to the people who hand one in. The board will also organise the summary database.
  4.11. The board will put effort into creating a voice within different levels of the university.
    4.11.1. The board will carry out the view that right of say and active participation is very important within the university. If there are FC or UC elections, the board will announce this and stimulate to vote.
    4.11.2. The board will inform how and when members can apply as a candidate for participation councils. 
  4.12. The board will promote students to fill in the course evaluation surveys.
    4.12.1. The board will make sure teachers will allocate time in their lectures for students to fill in the surveys.
  4.13. The board will continue the Newton participation council.
    4.13.1. Every module there will be a meeting with the FC, UC and the PC to discuss important subjects.
  4.14. The board will organise a lunch in collaboration with the faculty to provide students with information about internships.
  4.15. The board will improve the students’ knowledge about who to contact within the UT for, for example, psychological or module related problems.
  4.16. The board will promote students to send educational feedback to the Newton phone to which the board will respond.

5. VU

5.1. The board will improve the activism of the VU-students.
    5.1.1. The board will initiate a company focussed committee at the VU to organise occasional lunch lectures.
    5.1.2. The board will initiate a construction committee at the VU in consultancy with Mens.
  5.2. The board will spur the VU to set up panel meetings to improve their quality of education.
  5.3. The board will construct a consultative plan for the future years to initiate a sister association.
  5.4. The board will contact the VU for possibilities for a break room reservation.

6. Promotion

  6.1. The board will write a promotion plan for the board and committees.

  6.2. The board will promote the use of the Google activity calendar, and keep it up to date.
  6.3. The board will inform the members about the upcoming activities.
    6.3.1. The activities will be presented on the 4k-screen in the Newton room and on the screen above the elevators in the Horst.
    6.3.2. The upcoming activities will be printed at the bottom of the daily puzzles.
    6.3.3. Every month, with the exception of the summer holidays, an association email will be sent to all members. This email contains an overview of the upcoming activities and can also be used for announcements of committees and other important matters.
    6.3.4. The board will make sure committees promote their activities well in advance.
    6.3.5. For big activities, the board or organizing committee will do promotion at the start of lectures.
    6.3.6. The board will make sure there are posters with upcoming activities on different places in the horst.
    6.3.7. The board will send a weekly message in a Whatsapp information group with upcoming activities for the week.
    6.3.8. The board will promote activities by means of Instagram, Snapchat and Facebook.
  6.4. The board will take action to reduce the amount of subscribers that don’t show up to activities.
  6.5. The board will increase the use of social media to promote the association.
    6.5.1. The board will share pictures of activities on social media.
  6.6. The board will try to involve teachers and company speakers in the promotion of excursions and shadowing days via lectures and lunch lectures.
  6.7. The board will promote General Assemblies within committees.
  6.8. The board will promote ‘De Appel’ to the members when a new edition is made by posting this on social media and making it available in the Newton room.